Pivot Tables in Google Sheets: Fundamentals So let’s take a look at building Pivot Tables in Google Sheets in more detail.
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I would absolutely still advocate learning how to build your own Pivot Tables however.Įven if you intend to always use the automatic Pivot Table builder, it’s still a good idea to understand how they work so that you know what the data is showing you. What is suggested and shown here is dependent on your data.Ĭlicking on a suggested answer will take you to a second window from where you can insert your automatically-generated Pivot Table (3): This opens the Explore window, where you can select from the suggested Answers (1) or even access a suggested Pivot Table (2). You can access the Explore tool from the star shaped button in the bottom right of your Google Sheet: Google Sheets also has the Explore tool, which can build Pivot Tables automatically for you.
It’s a neat way of quickly building them out as a starting point, and if it happens to answer your questions then even better. With a single click you can then create a Pivot Table: When you create your Pivot Table, you’ll notice that Google automatically suggests some pre-built Pivot Tables for you in the editing window: Leverage the power of Google Sheets’ built-in AI! Now granted this is a super simple dataset, but even if we’d had hundreds, thousands or tens of thousands of rows of data, it would still be the same eight clicks to create this Pivot Table. Boom! ?)Įight clicks and you have a summary report of your dataset that gives you fresh insights into your data. Click Values in the Pivot table editor and add Sales price ( clicks seven and eight. Click Values in the Pivot table editor and add Property Type ( clicks five and six)Ħ. Click Rows in the Pivot table editor and add Property Type ( clicks three and four)ĥ. as you create more) with the Pivot Table framework in place.Ĥ. This will create a new tab in your Sheet called “Pivot Table 1” (or 2, 3, 4, etc. Click somewhere inside your table of data ( I’m not counting this click ?)ģ. Copy the data from this sheet into your own blank sheet (this doesn’t count towards the 5 pivot table clicks, ok?)Ģ. I promised you eight clicks, so here you go:ġ. Let’s create that property type pivot table shown above. This is lesson 3 of the Pivot Tables in Google Sheets course - a comprehensive, online video course covering Pivot Tables from beginner to advanced level. Pivot Tables in Google Sheets are generally much quicker than formulas for exploring your data: They’re flexible and versatile and allow you to quickly explore your data. Pivot Tables in Google Sheets are unrivaled when it comes to analyzing your data efficiently.
Learn more about working with data in Pivot Tables in the Pivot Tables in Google Sheets course Why use Pivot Tables in Google Sheets?
In technical parlance, the Pivot Table aggregates our data. It counts how many of each property type is found in our dataset and then totals up the sales prices, to give a total sales price value for each property type category.įor example, the seven rows of data for Apartments are combined together into a single line in our Pivot Table (click to enlarge): This Pivot Table summarizes the data for each property type. This took me eight mouse clicks and I didn’t have to write a single formula (in a few paragraphs I’ll show you those exact 8 clicks so you can build your own version). Now, this would be easy to do with formulas, using a COUNTIF and a SUMIF, but if you change our mind and now want to summarize “Condo” you have to modify all your formulas, which is a pain. You want to summarize the data and answer questions like: how many apartments are there in the dataset? What’s the total cost of all the apartments? Let’s see a super simple example, to demonstrate how Pivot Tables work. An Introduction to Pivot Tables in Google Sheets What are Pivot Tables? An Introduction to Pivot Tables in Google Sheetsġ.This tutorial will (attempt to) demystify Pivot Tables in Google Sheets and give you the confidence to start using them in your own work. If you use Google Sheets, or any spreadsheet application for that matter, but don’t use Pivot Tables, then you’re missing out on one of the most powerful and useful features available.
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